How a share code right to work check works

What you need

The share code itself, and the person’s date of birth. That is the whole input.

Use the right service

The employment service is the one for checking a job applicant. There are separate services for checking someone’s immigration status generally, and for right to rent. Using the wrong one produces an output that does not answer the question you needed answered.

Keep what you were shown

The response page is the evidence. Keep a clear copy of it, together with the date the check was made. A note recording that a check was done, without the output and the date, is materially weaker.

Diarise the expiry

Where permission is time-limited, a follow-up check is needed before it runs out. This is the single most common failure, because the check itself went fine and nobody owned the date.

Why the check stays with you

Employers may use technology to support the steps of an online check, but the employer remains responsible for making the check in the prescribed way. The Home Office says it does not currently support or endorse the use of technology for carrying out online checks. The guidance’s named role for a provider here is a registered RtW DVSP’s facial match on the result of the online check.

What software can sensibly do is hold the inputs, take the checker straight to the right service, capture what came back with the date and the name of whoever did it, and never let the expiry pass unnoticed.